Checklist for Google Jobs XML Feed Submission
Want your job listings to rank on Google Jobs? Submitting a properly formatted XML feed is the key. This guide breaks down how to prepare, validate, and maintain your feed to ensure your job postings appear in search results. Here's what you need to know:
- What is a Google Jobs XML feed? It's a structured file that lets Google index your job postings, ensuring they show up in search results with rich snippets (e.g., salary, location).
- Why does it matter? A good XML feed boosts visibility, increases click-through rates (up to 30%), and attracts more qualified candidates.
- Steps to success:
- Prepare your feed: Follow Google's Job Posting schema. Include fields like job title, description, location, and salary.
- Validate and test: Use tools like Google's Rich Results Test to catch errors before submission.
- Submit and maintain: Upload via Google Search Console and update daily to avoid outdated listings.
Pro tip: Automate the process with tools like Job Boardly for error-free, US-localized feeds.
Keep reading for detailed steps, examples, and troubleshooting tips to get your job listings live on Google Jobs.
JobPosting Schema: Hire More High Quality Talents Through Search
Step 1: Prepare Your Google Jobs XML Feed
Getting your XML feed ready for Google is all about following their structured data rules. This step is the backbone of getting your job listings indexed and seen by the right audience. To start, make sure every element in your feed meets Google's standards for accuracy and compliance.
Check Google's Job Posting Schema Requirements
Google's Job Posting schema lays out specific fields that must be included in your XML feed. These required fields are job title, description, hiring organization, location, date posted, and a valid identifier. If any of these are missing, your feed could be rejected.
- Job Titles: Stick to clear, professional titles like "Software Engineer" or "Marketing Manager." Avoid unnecessary fluff, promotional language, or excessive capitalization.
- Descriptions: Provide detailed descriptions that accurately explain the role, responsibilities, and qualifications.
- Hiring Organization: Use the exact name of your company as it appears in official documents.
- Location: Include full address details - street, city, two-letter state abbreviation (e.g., CA for California, NY for New York), and ZIP code.
- Date Posted: This should reflect the original posting date, not the date of any updates.
Adding optional fields can make your job listings more appealing. For example, include salary information, employment type (full-time, part-time, contract), and application deadlines to help potential candidates quickly determine if the role is a fit.
Format Data for the US Market
If your job listings are targeting the US, you'll need to follow specific formatting rules:
- Dates: Use the MM/DD/YYYY format. For example, November 5, 2025, would be written as 11/05/2025.
- Currency: Represent salaries in USD with dollar signs. For instance, an annual salary of $75,000 would appear as "75000" in the numeric field, with "USD" as the currency and "YEAR" as the unit. For hourly rates, use "HOUR" as the unit.
- Locations: Follow US address standards, including two-letter state abbreviations and ZIP codes, to ensure jobs appear in the right local searches.
Here’s a quick example of how your data should look:
| Field | US Format Example | Notes |
|---|---|---|
| Date Posted | 11/05/2025 | MM/DD/YYYY format |
| Salary | $85,000/year | USD currency, annual |
| Location | San Francisco, CA 94105 | City, State ZIP |
| Employment Type | FULL_TIME | Use Google’s standard values |
Once you’ve formatted your data, double-check that it aligns with US localization standards.
Verify Data Accuracy and Completeness
Accurate data ensures your feed works smoothly and avoids issues like rejections or poor rankings. Here’s what to focus on:
- Unique Identifiers: Assign a unique, consistent identifier to each job posting.
- Salary Accuracy: Ensure salary details match the actual compensation being offered.
- Location Details: Double-check addresses, ZIP codes, and any geographic coordinates to avoid errors that could place jobs in the wrong area.
- Employment Type Consistency: If a job is listed as FULL_TIME, make sure the description doesn’t contradict this.
It’s equally important to remove expired job listings to keep your feed clean. Outdated jobs can hurt your feed’s performance, so set up a system to regularly review and update the data.
Tools like Job Boardly can help automate this process by identifying formatting errors and ensuring all listings meet US standards. To stay on top of things, consider conducting weekly audits of your XML feed. These reviews can help you catch mistakes, remove old listings, and ensure new postings meet all formatting and compliance requirements.
Step 2: Validate and Test Your XML Feed
Once your XML feed is formatted, the next step is to validate and test it. This ensures your feed is error-free and displays correctly in search results. Skipping this step could result in rejected feeds or poorly performing job listings that fail to reach their intended audience.
Use Google's Rich Results Test
Google's Rich Results Test is an essential tool for checking whether your schema markup is compliant. This free tool scans your XML feed for structural errors, missing fields, and formatting issues that might prevent your job listings from appearing in search results.
To use it, simply input your XML feed URL or paste a code snippet into the tool. It will analyze your structured data and flag any required fields that are missing or incorrectly formatted. Common issues include incomplete job titles, missing location details, or improperly structured descriptions.
The tool provides actionable feedback for every issue it finds. For instance, if your job description doesn't use proper HTML formatting, it will suggest adding standard tags like <p> for paragraphs or <br> for line breaks. This makes it easier to pinpoint and fix errors.
Pay close attention to date formatting during validation. The tool will flag any dates that don't follow the MM/DD/YYYY format, which is standard for US-based job listings. Similarly, it will highlight currency formatting problems, such as missing USD specifications or incorrect symbols.
Run the test multiple times as you make corrections to ensure all issues are resolved. For larger feeds with hundreds of job postings, the analysis may take a bit longer, but it's worth the effort to catch every error. After validation, move on to testing your feed in a sandbox environment to see how your changes appear in practice.
Test in a Sandbox Environment
A sandbox environment lets you preview how your job postings will appear without affecting live listings. This step is critical for spotting display issues or inconsistencies that might not show up during schema validation.
Set up a staging environment that mirrors your live setup. Make sure the details, particularly those specific to the US (e.g., $100,000 salaries or dates formatted as 11/05/2025), render correctly. Confirm that location details, including city, state, and ZIP code, are displayed in full.
During this phase, focus on the user experience. Check that job titles are clear and professional, descriptions are easy to read, and all required information is present and properly formatted. Also, verify that employment types like "FULL_TIME" or "PART_TIME" are displayed correctly.
If your feed includes different types of jobs - such as hourly positions, salaried roles, or remote opportunities - test each type to ensure consistent formatting. For remote jobs, confirm that location fields display appropriately, while location-specific roles should show complete address details.
Document any issues you identify during sandbox testing, whether they involve formatting errors, missing data, or inconsistent displays. Address these problems systematically before submitting your feed for live use.
Fix Errors and Warnings
Validation and testing will likely uncover both errors and warnings. Errors are critical and must be fixed to ensure your feed functions properly, while warnings highlight areas where improvements can make your listings more effective.
For example, duplicate job IDs - often caused by copy/paste mistakes or system glitches - are a common error. Each job posting must have a unique ID to avoid confusion. Similarly, invalid HTML in job descriptions, such as unclosed tags or special characters, can create display problems. Fix these by validating and correcting your HTML formatting.
Warnings typically involve missing optional fields that could boost your listings' visibility. For instance, salary details aren't mandatory, but including them can improve click-through rates since many job seekers filter listings by compensation. Adding this information makes your postings more competitive.
Here’s a quick reference for common errors and how to address them:
| Error Type | Common Causes | Fix Approach |
|---|---|---|
| Duplicate Job IDs | Copy/paste errors, system glitches | Assign unique IDs to each job posting |
| Invalid HTML | Unclosed tags, special characters | Validate and correct HTML formatting |
| Date Format Issues | Wrong locale settings, manual entry | Use the standard MM/DD/YYYY format |
Start by resolving critical errors, then tackle the warnings. Re-run validation tests after each round of fixes to ensure no new issues have been introduced. Tools like Job Boardly can help automate error detection and correction, saving you time and effort.
Keep a detailed log of the errors you encounter and the steps you take to resolve them. This record will be invaluable for future updates and can help you identify recurring issues in your data collection or formatting processes.
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Step 3: Submit and Maintain Your XML Feed
Once your XML feed is validated, the next step is submitting it to Google and ensuring it stays up-to-date. This process begins with Google Search Console and continues with regular updates and performance monitoring.
Submit the Feed via Google Search Console
To submit your XML feed, follow these steps:
-
Make your feed accessible: Ensure your XML feed is hosted on your domain and accessible via a public URL without requiring authentication. A typical URL might look like this:
https://yourdomain.com/jobs-feed.xml - Log in to Google Search Console: Access your verified property in Google Search Console. In the left-hand menu, go to the "Sitemaps" section, where you can manage all XML feeds, including your jobs feed.
- Add your feed: Click "Add a new sitemap", enter the full URL of your XML feed, and hit "Submit." This action prompts Google to start crawling your feed and indexing your job postings.
- Monitor submission status: Use Search Console to check for indexed URLs and any submission errors.
After submission, shift your focus to keeping the feed updated regularly to ensure optimal performance.
Schedule Regular Updates
Keeping your feed updated daily is critical for accuracy and meeting Google's freshness standards. Stale job postings can hurt user experience and your feed's performance.
- Automate updates: Use scripts or job board software to ensure new postings are added within 24 hours and expired listings are removed promptly.
- Leverage tools: Platforms like Job Boardly can automate feed generation, schedule updates, and even handle resubmissions. This reduces manual work, minimizes errors, and keeps your listings accurate and visible.
- Track updates: Maintain a log of update schedules and any issues to identify trends and optimize your feed's performance.
Monitor Feed Health and Performance
Ongoing monitoring ensures your feed remains effective and compliant after submission.
- Use Search Console reports: Check daily for errors and review metrics like indexed postings, impressions, and clicks. These insights can help you identify and resolve visibility issues.
- Address common errors: Problems like missing fields (e.g., job titles, locations), invalid date formats, or schema markup issues may arise. Use Google's Rich Results Test to validate your feed, fix any errors, and resubmit it.
To stay organized, consider using a simple monitoring table:
| Monitoring Area | Key Metrics | Review Frequency |
|---|---|---|
| Feed Status | Indexed URLs, crawl errors | Daily |
| Performance | Impressions, clicks, CTR | Weekly |
| Schema Compliance | Structured data errors | Weekly |
| Content Quality | Duplicate jobs, missing fields | Monthly |
- Review quarterly: Audit your feed configuration every quarter or whenever Google updates its job posting guidelines. This helps you stay ahead of schema changes, deprecated fields, or new requirements.
- Set up alerts: Enable email notifications in Google Search Console to get updates on critical errors or significant changes in your feed’s performance. This way, you can address issues before they impact your job listings.
- Document recurring issues: Keep a record of common problems and how you’ve resolved them. This documentation can be a valuable resource for troubleshooting and training team members responsible for feed maintenance.
Use Job Boardly for Simple Feed Management
Handling Google Jobs XML feeds manually can be a tedious and error-prone task, especially when adhering to US standards. Job Boardly simplifies this process with its automated, no-code tools, making feed management straightforward - even for those without technical know-how. It bridges the gap between complex technical requirements and user-friendly efficiency, ensuring compliance with the guidelines mentioned earlier.
Automate Feed Creation and Submission
Job Boardly's Google Jobs integration takes the hassle out of feed creation and submission. The platform automatically generates feeds from your job listings, ensuring they meet Google's schema requirements. Key details like job titles, locations, salaries, and posting dates are included and properly formatted.
Everything is automated - feed creation, submission, updates, and even error notifications. The no-code interface validates your job data before generating the XML feed, flagging issues like missing fields or incorrectly formatted US dates and currency.
With scheduled feed updates, your job postings stay current without constant monitoring. You can set updates to refresh daily or hourly, ensuring new listings go live quickly and expired ones are removed on time. This keeps your feed aligned with Google's freshness standards, all while minimizing manual effort.
Improve Job Listings for Better Visibility
Automation is just one part of the equation. To make the most of Google Jobs integration, improving the visibility of your job listings is crucial. Job Boardly's built-in SEO tools enhance your listings, ensuring they rank higher in Google Jobs search results. Features like customizable meta tags, schema-compliant structured data, and canonical URLs help prevent duplicate content issues.
The platform allows you to optimize job descriptions, titles, and categories to match high-traffic search terms popular in the US market. Tools like the Magic Aggregator and Turbo Backfiller make it easier to populate your job board with relevant listings while adhering to SEO best practices.
Structured data markup ensures your job postings appear as rich results in Google searches, showcasing details like salary ranges, company logos, and job requirements directly in search results. This added visibility often leads to higher click-through rates and attracts more qualified candidates.
Additionally, Job Boardly supports the Google Indexing API, which speeds up the indexing of new job postings. Instead of waiting for traditional crawling methods, your listings can appear in Google Jobs much faster.
Meet US Localization Standards
For job boards targeting a US audience, proper localization is essential. Job Boardly ensures compliance with US English conventions and applies the formatting standards Google expects for American users.
The platform includes detailed US geographic data, covering cities, states, and ZIP codes. These localization efforts are critical, as Google Jobs prioritizes listings that match users' location preferences, directly influencing visibility and click-through rates.
Job Boardly also offers multi-language support, with full English localization for US audiences. You can customize backfill settings by country, category, and keyword to ensure your job board displays relevant opportunities for American job seekers while meeting Google's formatting expectations.
To stay ahead of changes, Job Boardly regularly updates its XML templates and validation rules to match Google's evolving schema requirements. This automatic compliance ensures your feed remains error-free and competitive, helping your US job board maintain visibility in Google Jobs search results.
Conclusion: Success with Google Jobs XML Feeds
Getting your Google Jobs XML Feed right comes down to three key elements: data accuracy, validation, and consistent maintenance. By following the outlined steps - preparing your feed to meet Google's Job Posting Schema requirements, validating it with tools like Google's Rich Results Test, and submitting it through Google Search Console - you set the stage for effective feed management and improved visibility.
The quality of your data is non-negotiable. Ensuring all required fields are properly filled out and localized for the US, as discussed earlier, minimizes the risk of your job listings being rejected. Meeting these standards is essential to align with Google's expectations.
Keeping your listings up-to-date is equally important. Real-time updates help prevent outdated postings from appearing, maintaining the relevance and "freshness" of your feed. Regularly monitoring metrics like indexed job counts, error rates in Search Console, and click-through rates allows you to quickly spot and fix issues before they hurt your performance.
Automation tools can make XML feed management much simpler. For example, platforms like Job Boardly offer Google Jobs integration that automates the creation, validation, and submission of feeds - while ensuring compliance with US localization standards. This hands-off approach has enabled some US-based job boards to boost organic traffic by as much as 30%, thanks to error-free feeds and consistent updates.
FAQs
How can I keep my Google Jobs XML feed compliant with Google's guidelines over time?
To keep your Google Jobs XML feed in line with Google's standards, it's important to regularly update it. This means adding new job postings as they become available and promptly removing expired ones. Use Google's structured data testing tools to validate your feed, ensuring there are no errors or warnings. Address any issues as soon as they arise.
Make it a habit to stay updated on Google's guidelines by checking their official documentation. Accurate, complete, and well-formatted data is essential for maintaining compliance and ensuring your job postings remain visible on Google Jobs.
What are the common reasons Google Jobs might reject my job listings, and how can I resolve them?
Google Jobs might reject your listings for a variety of reasons, but tackling these typical problems can boost your chances of approval:
- Missing or incomplete data: Make sure all required fields - like job title, description, location, and salary (if applicable) - are fully completed in your XML feed.
- Formatting errors: Verify that your XML feed strictly adheres to Google's structured data guidelines and is free from syntax mistakes.
- Expired or duplicate listings: Regularly review and update your feed to remove outdated job postings and prevent duplicate entries.
To address these issues, use Google's Rich Results Test tool to validate your feed and consult their structured data documentation for guidance. Keeping your feed accurate and properly maintained can significantly enhance your submission success rate.
What are the benefits of automating the Google Jobs XML feed submission process for my job listings?
Automating the submission of your Google Jobs XML feed ensures your job listings stay up-to-date and meet Google's guidelines. This can boost the visibility of your postings in search results, making it simpler for job seekers to discover them.
Not only does automation save you time, but it also minimizes mistakes that might otherwise keep your listings from appearing in searches. Plus, it lets you concentrate on running your job board more effectively, creating a smoother experience for both you and potential candidates.